I've been playing around with the new Google Calendar to help plan the Houston trip. It seems to be almost exactly like iCal in look and functionality, with one major additional feature: If you provide a location to an event, the calendar will link to a map of that location, and directions to and from that location. You don't even have to provide a street address for most businesses; "Jacques Imo's, New Orleans" worked great.
I think this is going to be a huge help in planning. I entered everything I have to do and everything I want to do. Now I can figure out how to get to each event and how much time I need to schedule for getting there. It's a bit sobering to see how tightly scheduled the entire trip will be. In fact I had to adjust my times on the day I drove from New Orleans to Houston. I had given myself time for a leisurely breakfast in New Orleans, but when I saw it all blocked out like that I realized that I would make myself late for the out-of-towners welcome dinner, much less have time to check into the hotel, shower and so forth.
(Knowing how long it will take to get from place to place has tripped us up on every previous Houston trip. We always end up late to the Art Car Ball because we underestimate the travel time, and/or get lost. And don't get me started on the night we spend driving all over the damned city looking for a fire extinguisher, because we stupidly left the hotel without getting clear directions to a Wal-mart.)
Seeing the schedule all blocked out also makes me realize that finding time to eat is going to be a problem. On both Thursday and Friday we're not going to have an opportunity to eat lunch until after 2pm, and then there's another event at 7. I suppose we'll have to eat a snack before the evening event and then plan on a late dinner. If we don't plan that just right we're going to be miserable at the evening event. At least, I will.
Of course I could do all of this without Google Calendars. Like I said, it looks almost exactly like iCal, and because it's still a beta I found entering new events a bit clunky. Especially the times; it had a tendency to kick me out of the entry window while I was trying to enter or change a time. I was also disappointed by the publishing options. I thought it would let me publish it to a web page, so that anyone (that is, anyone who cares) could see my calendar in all its overbooked glory. But actually the only publishing options are to iCal, or to an XML feed. Neither of which do the links to the maps, which is the coolest part. Plus, you can't make a calendar public without adding it to their public search function. Since my calendar refers to a trip away from home, and I couldn't figure out how to remove my real name from it, that seems like it would be really stupid.
On the other hand, publishing to iCal will be helpful for Georg and me, in case we need to check the schedule and we're not online. Too bad it doesn't have enough integration with iCal to let us update events there and have them show up in Google. And Google Calendar does have an "agenda" view, not available in iCal, that I like a lot. Georg says he thinks Google Calendar will be a boon to PC people who are stuck using Outlook, which he hates. (I've never used it so I don't have an opinion.)
In other travel notes, I realized that I made a logistical mistake: Instead of stopping in Atlanta like we usually do, I decided to drive a bit past it and stop in nearby Newnan, GA. That shortens the GA to LA leg of the trip by about an hour, giving me a little more time to hang out in New Orleans. Seemed like a good plan, unfortunately I didn't realize that this also means I'm going to have to drive right through the middle of Atlanta during rush hour. Twice: in the evening on the way out, and in the morning on the way back. Dang.